DATA PRIVACY NOTICE

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

 

2. Who are we?

The Joint PCC of the United Benefice of St Matthew’s and St Giles is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes.

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3. How do we process your personal data?

The PCC of the United Benefice of St Matthew’s and St Giles complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

 

We use your personal data for the following purposes: -

• To administer electoral roll records;

• To manage our employees and volunteers;

• To maintain our own accounts and records (including the processing of gift aid applications);

• To inform you of news, events, activities and services running at St Matthew’s and St Giles;

• To register your details in the case of baptism or wedding service requests.

• To maintain records of next of kin for funerals conducted.

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4. What is the legal basis for processing your personal data?

• Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and keep you informed about diocesan events.

• Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;

• Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: -

  • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and

  • there is no disclosure to a third party without consent.

 

5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.

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6. How long do we keep your personal data[1]?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website.

 

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

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7. Your rights and your personal data 

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

• The right to request a copy of your personal data which the PCC of the United Benefice of St Matthew’s, Renishaw and St Giles, Killamarsh holds about you;

• The right to request that the PCC of the United Benefice of St Matthew’s, Renishaw and St Giles, Killamarsh corrects any personal data if it is found to be inaccurate or out of date; 

• The right to request your personal data is erased where it is no longer necessary for the PCC of PCC of the United Benefice of St Matthew’s, Renishaw and St Giles, Killamarsh to retain such data;

• The right to withdraw your consent to the processing at any time

• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;

• The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]

• The right to lodge a complaint with the Information Commissioners Office.

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8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

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9. Cookies and other data collected by the website of the United Benefice of St Matthew’s, Renishaw and St Giles, Killamarsh

The website of the United Benefice of St Matthew’s, Renishaw and St Giles, Killamarsh uses cookies to facilitate user identification.  By using the website, you consent to the use of cookies.

Cookies are small pieces of text sent by your web browser by a website you visit. A cookie file is stored in your web browser and allows the Service or a third-party to recognize you and make your next visit easier and the website more useful to you.

Cookies can be "persistent" cookies, which are stored on your computer or "session" cookies which expire when you close your browser.

 

When you access the St Giles Killamarsh website, we may place a number of cookies files in your web browser.

 

We use cookies for the following purposes: to enable certain functions of the website service, to provide analytics and to store any preferences you may set.

 

We use both session and persistent cookies on the website and we may use essential cookies to authenticate users and prevent fraudulent use of the site.

 

If  you use the “Contact Us” form on the website you consent to our collecting and storing your contact information for the purpose of replying to you. 

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10. Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

11. Contact Details

 

To exercise all relevant rights, queries or complaints please in the first instance contact the PCC on 0114 2482769.

 

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.